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Do you wish you could be better at managing your time? I know this is something I’ve struggled with until I found a system and tools that worked for me. In this article, I will show you tips to improve your time management skills and some tools to help you.
As we go through each tip to improve your time management, I will point out what tools I think are most effective to help you each step of the way.
Why Is Time Management Important
Managing your time effectively is a good habit to have in life. Time management is important because it helps you be more productive during your day so you can meet your goals.
When you’re productive, you reduce wasted time, stress, and anxiety. You also increase the quality of your work because you’re not rushing through the task to meet a deadline.
How To Improve Your Time Management Skills
Use Tools To Help You
The first step to improve your time management skills is having the right tools. I love planners and have tried so many different ones. But I love The Ultimate Productivity Bundle the most.
I’ve personally paid for this bundle and been using it for the past few months. I must say the value is AMAZING and it has made a difference in my life!
The Ultimate Productivity Bundle is over 45 different products related to increasing your productivity bundled into one package. If you purchased each product separately, it would cost you over $1,500; but the bundle is priced at $49.97 (more than 96% off).
There’s also a “cheat sheet” that you can add to your purchase for $10. The cheat sheet summarizes each product to help you find what you need easier.
With so many products to choose from, I highly recommend adding the cheat sheets. The cheat sheets will help you review all the bundle’s material in less than half the time, and then dive deeper into the topics that are most interesting to you.
Even if you only like a few products out of the entire bundle, it would be worth the price.
Understand Where Your Time Goes
The next step to improve your time management skills is understanding where your time goes. Start by tracking your time to see how much time you spend on your various daily activities.
I used the It’s About Time ($49 value) eBook in The Ultimate Productivity Bundle to help me with this task. This eBook helps you learn how to create a customized time management system that’s in sync with your values and priorities and helps you feel in control of your time!
It came with a printable worksheet to help with tracking your time. When I did this, I found that I was spending WAY too much time watching TV, checking emails, surfing on social media, or playing games on my phone. Once I understood where my time was going, I knew I had to make some adjustments.
I recommend you do the same. Track your time so you can know where most of your time is going. You will probably be surprised by the results. Often, we are spending too much time on things that are not productive; or we’re just trying to do too much.
Once you know where your time goes, make any necessary adjustments based on your priorities.
Make A To-Do List
One of the most important ways to manage your time better is to make a to-do list. We’re not good at remembering a lot of things all at once. So make a to-do list to help you keep track of everything you need to do.
Making a to-do list sounds simple enough, but did you know there’s a right way and a wrong way to make a to-do list? I like to think of myself as being an organized person, but I’ve been going about making my to-do list the wrong way.
Do any of these things sound familiar to you? You feel like:
- You’re not making any real progress with your goals.
- Your to-do list is never ending.
- You’re not getting what you want accomplished, and you’re rolling too many things over into the next day.
I felt like this so many times! I found the time management part of The Ultimate Productivity Bundle to be extremely helpful in showing me how to make a to-do list the right way.
My two favorite products that I like in this part of the bundle are Take Back Your Time ($4.99 value) and How to Finish Your To-Do List Every Day ($47 value).
The correct way to make a to-do list is:
- List everything you need to do. This is commonly called a “brain dump.” Basically anything you can think of, you want to write it down.
- Then prioritize and only pick a few things you must do today. I personally don’t like to have more than 5 things I need to do in a day. If you try to do too much all at once, you will feel overwhelmed.
- Finally, set out to complete your most important tasks when you’re most alert. For the majority of us, that’s in the morning or early in the day; but pick the time of day that’s best for you.
Of course the products in the Productivity Bundle provide much more detailed information to help you make a proper to-do list, but these are some of the top tips I took away from it.
Once you make your to-do list, you need to figure out what are the most important things you need to do today. When you’re finished listing everything you need to do, give each task a weight of importance.
Figure out what tasks are your MUST DO tasks. Then decide what needs to get done and when. This will help you prioritize your tasks.
Some of the products in the time management part of The Ultimate Productivity Bundle gave specific methods of how to prioritize your tasks. My favorite product to help me with this was Personality-Based Time Management ($4.99 value).
She gives a specific system to help you prioritize your daily to-do list that I found very helpful. For example, she suggests symbols for establishing priorities so it makes it easy to identify on your to-do list. And she also suggests symbols for monitoring your priority list. In other words, making it easy to see what your progress is for each task.
I also like The S.O.S. Planner ($34 value) that has a bonus brain dumping and prioritizing worksheet to help you prioritize your tasks.
Once you figure out what tasks you need to get done first, you need to decide how long each task will take. You can’t squeeze 9 hours’ worth of work into 7 hours.
The Time Management Sheets ($18 value) in the productivity bundle makes this easier. It is a planner that includes 16 printable pages that help you determine:
- The amount of “brain power” a task takes;
- How necessary a task is;
- Estimated time a task will take; and more.
If something doesn’t get done that day, it’s okay, because you set out to do your most important tasks first.
Make A Schedule
The next way to manage your time better is to make a schedule. I personally like to use the task blocking strategy because I find I’m more productive that way.
Task blocking is when you batch similar tasks together. For example, some tasks I usually task block are:
- responding to all emails
- meal planning
- paper/mail organization
- returning phone calls
- paying bills
- running all your errands, or
- preparing all your meals for the week.
Here’s how you task block:
- Make a list of all the tasks you need to accomplish
- Color-code all your similar activities.
- Group all your tasks logically by their function or locations.
The S.O.S. Planner ($34 value) has a bonus brain dumping and prioritizing worksheet to help with this. Another helpful product I like is Take Back Your Time ($4.99 value) because it has an entire chapter about batching your time.
Now once you have all of your tasks blocked together, you have to plug it into your daily planner.
A planner I personally love in The Ultimate Productivity Bundle is the Perfect Project Planner ($40 value). This planner is great for bloggers, small business owners, and entrepreneurs. So if you’re an entrepreneur as well, you definitely want to check out this planner.
If you’re not an entrepreneur, don’t worry, there are 5 other planners you can check out to help you with productivity at work. These planners are all designed to help you get more done.
There are also some great planners to help you when at home. This is great for stay at home moms and working women alike. My favorite product was Get Your House Clean and Organized: A Cleaning Planner ($7.99 value). It helped me get organized to make cleaning my house much easier.
My other favorite home planner is Year of Intent ($15.99 value). The year of intent planner helps you plan everything from meal prepping, vacations, parties, birthdays and gifts, finance, and other projects.
I use these different planners based on the tasks I have to do for the day. I may use something in the entrepreneur bundle when I’m working on my blog; the productivity at work bundle when I’m in my law office; or the home management bundle when I’m at home or doing other personal tasks. But these planners are still fantastic standing alone.
Another important way to manage your time better is to set a realistic deadline and stick to it. I like to set deadlines by the day (meaning the day this task is due) and by the hour.
The way I set deadlines by the hour is to set a time limit or cut off hour of when I will stop working on a task for the day. I accomplish this by using the time blocking strategy.
Time blocking is when you block off your time for just one task (or group of similar tasks—aka task batching). This technique is essential in keeping your to-do list realistic, focused, and organized.
Time blocking also improves your productivity. This is because it forces you to take into consideration how long a task will take, so your to-do list won’t get out of hand.
Most of the planners in the daily planners section and goal planners section of The Ultimate Productivity Bundle will help you with time blocking. But my personal favorites are the 90-Day Personal Growth Goal and Life Planning ($37 value); and The S.O.S. Planner ($34 value) because it has a time blocking bonus workbook that helps with this.
If you do not already have a daily planner, these subsections are perfect for you. You can print one of the planners and make it your new daily planner. Or you can mix and match the different planners to make something perfect for you.
Multi-tasking can actually make you less productive and take you longer to complete a task. When you multitask, your focus is divided and you lose efficiency.
You actually want to focus on the task you have in front of you. Once you’re in a certain mode, it’s best to just focus on that mode until the task is done. You don’t want to waste time switching gears.
If you need to work on a lot of things at once, try to group them into similar tasks (like the task blocking method I mentioned earlier) so that the transition between tasks is more seamless.
So if you want to improve your time management skills, don’t multitask.
The human brain isn’t designed to work continuously on the same task and this could be a reason for a lot of wasted time. Make sure you take regular, structured breaks away from your task so that you can come back refreshed and ready to be more productive.
My favorite product in The Ultimate Productivity Bundle to help with this is the eBook Replenish ($9.99 value). This particular product helps you focus on your well-being. The purpose is to help you be more calm and have clearer thoughts.
There are also 4 other products to help you with your mindset. I find these other products help with feeling more positive and motivated to get things done. Replenish was the best product, in my opinion, to help with relaxation.
Getting enough rest and taking breaks is important for productivity. Working constantly without breaks or enough sleep will take a toll on your performance and lead to burn out.
If you overwork yourself, it is counterproductive because it will affect the quality of your work. You will likely make more mistakes and not do a good job. In turn, you will waste more time because you have to go back and fix what you’ve already done.
So make sure you get a good night’s rest every night; take breaks during work; and find time to relax or go on a vacation.
Even a break as short as 5 minutes is enough to keep your mind sharp and wards off fatigue.
Don’t Put It Off
One of the best ways to manage your time better is to stop procrastinating. Procrastination kills productivity and wastes a lot of time and energy.
If it can be done today, do it today.
The truth of the matter is that no matter how good you are, you can’t do everything. So delegate some of your tasks to other people to improve your time management skills and productivity.
Delegating or outsourcing are real time-savers since it lessens your workload—which means you have more time to spend on more important tasks.
Time management requires discipline, planning, and the help of a few good tools. I highly recommend you use The Ultimate Productivity Bundle as your tool to help you improve your time management skills.
Since using the productivity bundle, I have been way more productive. It has also shown me how to improve the systems I was already using.
Now, I get that it’s a HUGE number of resources, but here’s the thing…even if just a handful of products apply to your life right now, it’s well worth the investment. I haven’t used all of the resources in this bundle, but the ones I’ve used (which I mention in this article) are a total value of almost $250.
If you’ve been trying to decide whether to get it or not, you might want to know they’ve got a 30-day happiness guarantee! Try it out and if you’re not satisfied for any reason, just ask for a refund within 30 days.
Check out the Ultimate Productivity Bundle right HERE.
Even if you’re not interested in the productivity bundle, give some of these tips a try and see your time management improve.
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- How To Prioritize Your Financial Goals
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